Article I – Name
Hillcrest High School Community Council (HHS SCC)
Article II – Laws
All Utah School Community Councils function under the following laws and statutes:
Utah Code Ann.
Utah Administrative Code
- R277-477-1, et seq.
- R277-491-1, et seq.
Canyons School District Policy
- Section: K-School Community-Home Relations; School Community Councils; File No.KCE
Article III – Standing Rules
Elections for SCC representatives will be held prior to the September SCC meeting. All voting SCC members will have their name and contact information posted on the school website.
- Notification of available SCC parent seats, election dates and procedure for declaring candidacy for the SCC will be provided with the Hillcrest registration information that is sent to all families, listed on the school website and posted outside the Main Office on the Community Board.
- Employee elections will be held in employee meetings at the beginning of the school year.
- If the same number of candidates (or fewer candidates) apply for positions on the SCC as there are seats available on the SCC, each applicant will be placed on the SCC without election.
- If there are at least two more candidates than available seats, then two alternates will be selected from the remaining candidates in the order of the number of votes received. They will be appointed as voting members of the council if a seat is vacated prior to the next election.
- Membership: The number of School Community Council members will be limited to eighteen total members with 8 or more parent members and up to 6 employee members.
- Members of the SCC (parents and employees) have an expectation of attendance.
- If for some reason a member cannot attend, he or she needs to notify the Chair or Principal ahead of time to be excused.
- If a SCC member misses three meetings in a given school year, he or she may be invited to resign as a voting member of the council; the council members may then appoint a replacement from the alternates selected during the election.
- If no alternate is available to serve, and it is determined that the seat needs to be filled, the SCC may seek out parents or school employees to be appointed.
- A majority of the members of the SCC is a quorum for the transaction of business.
- The action of a majority of the members of a quorum is the action of the SCC
- The Hillcrest High School Community Council will meet monthly with the exception of December, June, July and August.
- The majority of the council must approve the canceling and/or calling additional meetings.
- Meeting dates for the year will be set at the September SCC meeting and then published on the school website.
- The SCC may not close meetings. The meetings are always open to the public.
- Notification of the meetings and their agendas will be posted on the school’s website and on the school’s Community Board.
- Meeting minutes will be posted on the school website for the current year and archived as per state law.
- All meetings will be conducted by the SCC Chair and follow the guidelines listed below:
- Meetings will begin on time, use time wisely and finish on time, and stay focused on the agenda.
- Guests attending the meeting must be recognized by the Chair before addressing the group.
- Members and guests will come prepared to participate and will avoid side conversations during the meeting.
- Respect for others in verbal and non-verbal communication will be shown at all times
- Attendees will avoid disruptions by silencing cell phones and taking necessary calls or conversations out of the room during meeting.
- Actions of the SCC requiring a vote will be conducted according to parliamentary procedures. These procedures are described in the SCC Rules of Order and Procedure. A voting member must make a motion, another will second the motion and following discussion, the council will vote. In votes that are too close to call through a verbal vote, a roll-call vote will be taken.
- Officers will be elected by the SCC at the September meeting each school year. The current Chair will serve through the summer months, assist the Principal with SCC elections, conduct the September meeting and assist the new leadership in the transition even if they no longer have a student at HHS. Leader positions include:
- Principal: Works with the Chair to create and post meeting agendas and provides support information for the duties of the SCC. The Principal is responsible to see that the council receives annual training and that the statutes governing school community councils as required by law are followed.
- Chair: Conducts the meetings, with the Principal create and post the meeting agendas and fulfill other duties as outlined in Canyons District policy.
- Vice-Chair: Works with the Chair and conducts the meeting in the case of the Chair’s absence. A Vice-Chair is selected from either the parents or school employee group.
- Secretary: If a member of the parent group wishes to serve as Recording Secretary for the SCC, he/she shall be responsible for taking notes of the meeting and creating the minutes of the meeting for approval by the SCC. If a parent is not willing to serve as Secretary, the Vice Principal serving on the SCC shall assume the responsibilities of Secretary for the SCC.
- PTA Liaison (optional, but recommended): May be an elected parent member of the Council or an ex-officio non-voting member.
- Guests may share appropriate input on subjects that fall under the SCC purview. A patron from the school community may bring a topic to the SCC by contacting the Chair or the Principal at least one week prior to the scheduled meeting and asking to be added to the agenda. The SCC may invite any person/group to make a presentation on issues pertinent to the role of the SCC. The SCC may vote to limit the amount of time given to any topic. The items that are appropriate for discussion by School Community Councils include, but not limited to:
- School Improvement Plan.
- School LAND Trust Plan.
- Assistance in the development of the Staff Professional Development Plan
- Academic needs of the school, with the direction to determine the greatest academic need of the school for LAND Trust Plan expenditures.
- Advise and make recommendations regarding school programs and issues relating to the community environment for students.
- Parent/School communication and involvement.
- Any personnel issues
- Individual student information
- These Bylaws may be amended by a majority vote of the SCC.
- These Bylaws will be posted on the SCC page of the school website. Each SCC member will read and agree to abide by the Bylaws as signified by their declaration of candidacy and at the first SCC meeting of each school year.