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Agenda Items

1. January 14, 2025 Meeting Minutes — Review & Vote

Members reviewed the previously distributed November minutes. No corrections were requested.

Motion: Approve the Jan 14, 2025, minutes as written.
Vote: Motion and second; passed unanimously.

2. Q2 Academic Performance Report

GPA & Attendance

• 45% of students earned at least one A.
• Strong correlation between attendance and GPA:
  • 0–3 absences: 3.4 average GPA
  • 4+ absences: 2.3 average GPA

Grade Distribution & Student Groups

• 64% of all grades earned were A’s and B’s.
• Average GPAs by student group:
  • Students taking advanced classes: 3.3
  • General education: 2.23
  • ML (Multilingual Learner) students: 2.37; Hillcrest has ~600 ML students and the highest ML count in the district.

Discussion / Next Steps

• Recognition that attendance is a key driver of grades; interest in sharing this data more broadly:
  • Plan: Send summary of attendance–GPA correlation to parents via ParentSquare.
  • Possible future: Share similar data/visuals with students (e.g., APP lessons, posters).

3. Update on Hillcrest Technology Policy

Cell Phones

• Current classroom policy (“no cell phones in class”) is working well where consistently enforced.
• State-level discussion about broader cell phone restrictions is ongoing; administration is cautious about enforcement burden but supportive of tighter limits in principle.

Hall Passes & Tardies

• Concerns:
  • Students spending excessive time in halls/bathrooms (often 20+ minutes).
  • Same students repeatedly using passes.
• Current monitoring:
  • Admin assigned by floor as hall/bathroom monitors.
  • Bathroom checks for multiple people in stalls and vaping

4. 2025–2026 TSSP and Land Trust Final Report / Planning

Current-Year Outcomes

• Graduation Goal:
  • Target: Increase graduation rate by 1% and/or reach 81% total.
  • Result: Achieved ~1% growth, but total graduation rate is still below 81%; Graduation remains a key goal in the coming plan.
• CFAs (Common Formative Assessments):
  • Tracked % of students scoring ≥80% on first attempt and on retakes.
  • Some improvement, but data quality inconsistent; will likely discontinue using CFAs as a primary goal metric. Considering changing to D and F grades.
• Attendance Goal:
  • Target: 90% regular attendance, 85% APP.
  • Result: Approximately 87% regular, ~83% APP. Will keep this goal too.
• Literacy / MAP testing:
  • Average growth of +2 percentile points overall; some groups showed +7.
  • Ongoing need to help English teachers use MAP data to set ACT-related goals, though time demands are a barrier.

Funding & Staffing Context

• Enrollment projections:
  • Prior year projection: 2,572 students (~90 FTE).
  • Current projection: 2,318 (~78 FTE), which would be a large staffing reduction if accurate.
  • Admin believes projection is low:
    • 117 students in new Brighton boundary; 52 currently at Hillcrest. All 52 are being invited to submit permits to stay.
    • IB program expected to bring in ~100 students
    • Working expectation: ~2,420–2,520 students; goal to secure closer to ~85 FTE.

Likely 2025–26 TSSP/Land Trust Priorities

• Maintain:
  • Graduation rate improvement goal (with funding for credit recovery
  • Literacy/MAP growth goal.
  • Attendance improvement goal.
• Change:
  • Move away from CFA-based goal; likely shift to tracking D/F grade rates and related interventions.
• Spending:
  • Historically focused on class-size reduction (hiring/retaining teachers).
  • Desire to free some funds for PBIS, student incentives, and teacher professional development, but this depends on final FTE allocation and whether staff cuts can be avoided.

Timeline & Process

• TSSP/Land Trust plans due in April.
• SCC meetings:
  • March 11: review draft plan; members to receive a written draft or outline of goals and fund allocations in advance.
  • April 1: finalize/approve plan (second Wed in April falls during spring break).
• SCC invited to send suggestions/questions to Brenda before the March meeting.

5. Update on Freshman Open House (Husky Fair)

• Husky Fair highlights:
  • Strong attendance; “packed” and considered very successful.
  • Students received registration packets.
  • Assemblies held at Union and Midvale for students who could not attend the fair.

6. PTSA Update / Coordination

• PTSA participation at Husky Fair: Hosted a table and engaged incoming families.
• Upcoming dates:
  • Parent–Teacher Conferences:
    • Feb 23: Virtual
    • Feb 24: In-person; PTSA providing dinner for teachers on Feb 24
  • PTSA Day at the Capitol: Feb 26; transportation arranged for participating students.
  • Grad Night: May 27, immediately after graduation (graduation at 6:30 PM).
  • Next Spirit Night: Feb 19 at Domino’s
• Ongoing PTSA programs:
  • Student PTSA club is active and “doing very well”; goal to increase student membership next year.
  • Husky Heroes recognition each month, including senior parking spot incentives.
  • Teacher grant awarded to Julie Lott.
  • Three Reflections entries advanced to the state level.

7. Other Topics

Hillcrest Free Market & Community Support

• Free Market now in its 5th year; serving ~400+ unique students annually, many visiting 3–4 times per week.
• Supports include:
  • Food pantry and meal bags.
  • School supplies in multiple locations.
  • Clothing, shoes (360 pairs), winter coats (large multi-year total).
  • Laundry and limited shower access, with students taught to use machines; recent spike to 7–8 loads/day in some periods.
  • 232 winter break food bags and 321 Thanksgiving bags
  • Prom dresses distributed (partnership with Corner Canyon community group).
  • Caps and gowns purchased for seniors with genuine financial need;

Lunch Structure Discussion

• Proposal under consideration to move to a single extended lunch period (approx. 40 minutes):
  • Pros:
    • Simplifies schedule (no confusion about which lunch).
    • Concentrates supervision and custodial work into one block
    • Provides more time for students to eat or leave campus and return.
  • Concerns/Constraints:
    • 4 lunch lines to serve all students in time
    • Impact on students who rely on school lunch vs. those who go off campus.
  • Next steps: admin to talk with lunch manager, gather data on daily meal counts, possibly survey students.

Student Safety & ICE/Immigration Concerns

• Parent asked about potential ICE activity near schools in light of events elsewhere.
• Administration response:
  • No expectation that ICE will come to the school; if agents ever did, the principal would immediately contact district legal counsel (Dan Harper) for direction.
  • Students are advised that staying in school is the safest option during the day;
  • Acknowledgment that the situation is scary for families; school aims to be a safe place for all students.

Adjournment

Motion to adjourn made and seconded; approved unanimously.

Next Meeting:

• Wednesday, March 11, 2026, 5 pm
• Wednesday, April 1, 2026, 5 pm – for TSSP/Land Trust plan vote