May 13, 2026 – Minutes (Draft) – Hillcrest High School

Agenda Items

Council members reviewed the April 1, 2026 meeting minutes. A typo had been identified and corrected prior to the meeting, and a revised copy had been sent to members.
- Motion: Approve the April 1, 2026 minutes as revised.
- Motion: Jeremy
- Second: Karina
- Vote: Motion passed unanimously.

Members were asked to mark on the attendance sheet whether they plan to return next school year.
The Council discussed anticipated openings for next year. Several members noted that they will not be returning because their students are graduating or leaving Hillcrest. Council members noted that attendance has been strong this year and that quorum has generally not been a challenge.

The Council discussed possible priorities and issues to carry forward into the next school year.

The Council discussed ongoing concerns with traffic flow and student safety near 700 East, including the existing traffic island and concerns about students crossing near the school.
Administration shared that some prior concerns had been addressed through the traffic island, but additional work on the street would require coordination with UDOT or other outside entities. Members discussed the possibility of continuing to raise the issue through Safe Walking Routes, including a possible flashing crossing signal or similar warning device.
Action Item: Keep 700 East traffic and student crossing safety on the list of possible SCC topics for next year.

The Council noted that cell phone policy changes and anti-vaping efforts could continue to be discussed next year. Administration shared that anti-vaping efforts appear to have helped reduce vaping issues, though some concerns remain.

The Council discussed the recent use of zeros in the gradebook for upcoming or incomplete assignments near the end of the quarter. Administration explained that the intent was to help students and parents see what work still needed to be completed before final grades were posted.
Members discussed benefits and concerns, including:
- Helping students and parents understand what work is still due
- Avoiding unexpected grade drops at the end of the quarter
- The need for consistency across teachers
- The impact on students with anxiety, ADHD, autism, or executive functioning challenges
- The importance of clear communication with students and families
- Possible broader conversations about due dates, late work, and grading consistency

Administration indicated that the practice will need additional discussion with teachers and the Building Leadership Team before any decision is made about continuing or adjusting the approach next year.
Action Item: Administration will continue discussing grading practices and communication expectations with school leadership and teachers.

The Council discussed the transition to next year’s SCC leadership. Melissa has been serving as Vice Chair and may help coordinate the first meeting and agenda before new officers are elected in the fall.
Action Item: Members should send ideas for next year’s SCC topics to Melissa so they can be considered for future agendas.

PTSA shared that Teacher Appreciation Week was completed the previous week and expressed appreciation for Hillcrest teachers and staff.
PTSA also reported:
- Grad Night is still upcoming and is the major remaining PTSA event for the year.
- The PTSA executive board has been elected for next year, Becca Staker will continue as President.
- Several committee chair positions remain open for next year, including spirit night coordination, Grad Night chair, and parent-teacher conference meals.
- PTSA would welcome recommendations or volunteers for those roles.
The Council thanked PTSA for its support of Hillcrest students, teachers, and families.

The Council discussed the meeting schedule for the 2026–2027 school year. The current meeting time, the second Wednesday of the month at 5:00 p.m., was discussed as the preferred schedule.
Action Item: The SCC will plan to continue meeting on the second Wednesday of each month at 5:00 p.m.

ADA Door at Attendance Office
Administration raised a request to use cell tower funds to install an ADA-accessible door opener near the attendance office. The current building has limited ADA-accessible door access, and the attendance office door is heavy and difficult for students using wheelchairs, crutches, or other mobility supports.
Because this item was not originally listed on the agenda, the Council first voted to add it to the agenda.
- Motion: Add the use of cell tower funds for an ADA-accessible door opener at the attendance office to the agenda.
- Motion: Debbie
- Second: Melissa
- Vote: Motion passed unanimously.
Administration explained that the project estimate may include approximately $3,300 for the door mechanism and additional cost for electrical work, potentially up to approximately $2,800 more. The work would be completed through the district’s normal process.
- Motion: Approve the use of cell tower funds to install an ADA-accessible door opener at the attendance office.
- Motion: Jeremy
- Second: Michelle
- Vote: Motion passed unanimously.
The Council briefly discussed staffing changes for next year. Administration shared that two assistant principals are leaving and that teacher turnover is expected to be low, with only a small number of teachers retiring or moving to other positions.

Council members expressed appreciation for the service of outgoing SCC members and school staff. The Chair thanked members for their service and reflected on the positive experience of serving on the Hillcrest SCC.
Adjournment
- Motion: Adjourn the meeting.
- Motion: Melissa
- Second: Debbie
- Vote: Motion passed unanimously.

The meeting was adjourned.

May 13, 2026 – Minutes (Draft)